Helpdesk for Students from Ukraine


Take advantage of the Erasmus+ programme and spend part of your studies abroad.



Dear Students!

The intake for studies within the Erasmus+ Programme for the winter semester 2022/2023 is open

Application period: March 7 to March 27,2022.

The following students are eligible for applying:

  • BA students currently enrolled in their second, third, or fourth semesters;
  • MA students currently enrolled in their first or second semesters.

The following are the criteria for qualifying for the Erasmus+ mobility programme:

  1. Competitive GPA (average grade) from all previous studies;
  2. Sufficient proficiency of English or the language of instruction at our partner University, confirmed by an appropriate language certificate (minimum B2 Level);
  3. First time applicants are given priority.

Additionally, students actively engaged in the University science clubs and/or social events are given preference.

Application forms with the appropriate language certificate (minimum B2 level English or the other language of instruction at the partner University) should be sent by e-mail to:

A student who does not possess an appropriate English language certificate (or Spanish, alternatively) can take a free test at our University. We request students to indicate their willingness to participate in such a test when applying. The date and format of the test will be announced by email after the application deadline.

The universities to which the mobility is planned should be selected only from the list of partner universities which has been made available in the partner universities tab on our website.

Remember, do not contact the Dean’s Office to confirm your GPA (average grade) and do not fill in the field for GPA in the application form. Erasmus Office will obtain your GPA grades from the Dean’s Office.

According to Rector’s ordinance, it is obligatory to use your email address at domain.
We will not answer emails received from private email addresses.

All information regarding this issue can be found at USOS.

Study abroad

As a student of the Vistula Group of Universities, you can study abroad for a period of 3 to 12 months. This time will count towards your studies in Poland. The mobility is co-financed by the European Union. On this webpage, we will provide all the necessary information on what to do before going abroad, during your stay at a partner university and after returning to Poland, so that the time spent there may bring you the greatest benefits.

    • Choose a partner university from our offer
    •  Fill out the application form and send with the English certificate to:
    • Wait for an email that you are accepted

    After being accepted 

    STEP 1

    Consult your study programme with the Faculty Coordinator

    STEP 2

    Fill out an OLA form on Dashboard (by clicking: Access your Learning Agreement)

    Sending Responsible Person – Erasmus Faculty Coordinator
    Sending Administrative Contact Person – Dorota Tylus,


    Paper version of Learning Agreement is not accepted


    Provide also:

    • letter of acceptance from the partner university with the dates of your mobility
      • bank account number in Euro;
      • copy of health insurance (e.g. the European Health Insurance Card) covering the period of your stay abroad;
      • copy of accident insurance (NNW) covering the period of your stay abroad


    After delivering all documents, sign the financial agreement with the university.
    • Scholarship payment is made after signing this agreement. Settle the tuition fees at your home university (students are legally obliged to do so and, at the same time, they are exempted from tuition fees at the partner university).


    Complete an obligatory language test online: you will receive a link to the test to the email address provided by you.
    • Before and after the mobility period, students are required to complete a language proficiency test. Meeting this obligation is a prerequisite for a positive validation of the mobility. Students for whom the language of study at a partner university is their mother tongue are exempt from the test. Online Linguistic Support (OLS) is available at:



    • OLS – Online Linguistic Support

      Online linguistic support presentation DOWNLOAD

      Online linguistic support assessment presentationDOWNLOAD

      Available learning languages – DOWNLOAD

  • As soon as you arrive, make sure that all courses you have chosen will be carried out.

    • If not, make changes to the Learning Agreement: fill out the section of the Learning Agreement study programme, which refers to the period of study abroad: “During the Mobility”;
    • Any changes must be approved by your Academic Coordinator and sent to the Institutional Coordinator. After establishing the final study programme, you are required to provide the Academic Coordinator with the syllabi of all your courses at the partner university;
    NOTE: you have 30 days from the date of your arrival at the partner university to make changes to the Learning Agreement.

    Extension of the mobility

    Would you like to stay longer? Apply for the extension of your mobility at the partner university before before December 10th, but no later than 30 days prior the end of your planned mobility period to the University Coordinator. Wait for a reply: the decision to extend your stay must be accepted by the Erasmus + Academic and Institutional Coordinators as well as by the partner university.

    After obtaining approval to extend your stay:
    • provide all documents for the winter semester (the Learning Agreement with all sections signed and the Transcript of Records);
    • submit a scan of the Learning Agreement for the summer semester, accepted by the Academic Coordinator and the partner university to the e-mail address of the Institutional Coordinator;
    • provide the Letter of Acceptance for the summer semester;
    • send the insurance confirmation.

  • After completing your stay at the partner university, provide the following documents to the Erasmus+ Programme Office:

    • The Transcript of Records, issued and signed by the partner university – the original or a scan printout;
    • The approved and signed original of the Learning Agreement – all sections of the document must be duly signed. Lack of appropriate signatures on documents will result in their rejection;
    • Confirmation of the actual duration of the mobility (if the list of credits does not contain exact dates) – the original or a scan printout.


    • fill out the questionnaire of the National Agency; you will receive a link to the questionnaire sent automatically after completing your stay at a partner university;
    • complete the second language test online (OLS).

    NOTE: you have 30 days from the date of ending your mobility at the partner university to complete the above.

  • How to receive funding?

    Apply for the participation in the programme. Students qualified for the Erasmus + programme receive co-financing for the mobility according to rates set out by the European Union (see the appendix).

    Sign the agreement. Scholarship payment is made after signing the financial agreement between the student and the university (the steps leading to signing the agreement are given it in the “Before the mobility” tab).

    Take care of the documentation. Students must pay the tuition fees at the home university and do not pay tuition fees at the partner university. The mobility is validated after the student provides all reports and summaries and takes the language test again.

    Rates 2022/2023

  • Application Form Erasmus+ Outgoing Students - Vistula University 2022/2023

  • Application Form Erasmus+ Outgoing Students - Vistula School of Hospitality 2022/2023

  • Principles of recruitment, financing and completion of student mobility for studies (SMS) 2020/2021 – Vistula University

  • Principles of recruitment, financing and completion of student mobility for studies (SMS) 2020/2021 – Vistula School of Hospitality

  • Erasmus grant rates

  • Academic coordinators - Erasmus+ 2022/2023

  • Procedure for the mobility of Vistula University students and employees under the Erasmus + Program during the COVID-19 pandemic

  • Procedure for the mobility of Vistula School of Hospitality students and employees under the Erasmus + Program during the COVID-19 pandemic


Erasmus Codes

Vistula University: PL WARSZAW78
Vistula School of Hospitality: PL WARSZAW79


Erasmus+ Program Office

Erasmus+ Programme Coordinator

Dorota Tylus
tel: +48 22 4572 368

Outgoing students
Staff mobility 

Erasmus+ Programme Coordinator

Jasurbek Babaev
tel.+48 22 4572 368

Incoming students
Apply online

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